Policies & Procedures

Please read the following and check box at the bottom before filling out a Rental Form. Thank you!
Guidelines:

  • All activities must be scheduled through a Hub Church staff member. No activity shall be scheduled that directly conflicts with a scheduled event on the Hub Church Master Calendar.

  • All Rental Forms must be completed in full and submitted to the office a minimum of 30 calendar days prior to the event. Any requests for an event with an expected attendance of greater than 30 people must be submitted a minimum of 45 calendar days prior to the event. Spontaneous activities could receive verbal approval when deemed appropriate by the Lead Pastor.

  • Permission to use the facility may be withdrawn at the discretion of the Lead Pastor at any time (even during an event), for any reason. When possible, a 48 hour minimum notification will be given, but it is not required.

  • All scheduled events require a completed Rental Form. Information on this form will include the name and phone number of at least one individual who will take responsibility for the event. This person will be responsible for the security and cleanliness of the facility before, during and after the event. Without this information and commitment, permission will not be granted. If deemed necessary, Hub Church may assign or require security and/or custodial staff/volunteers to assist at the event, with a  suggested donation from the user.

  • Rental fees for our facility and property will vary. Once your Rental Forms are submitted and approved, we will provide you with a Rental Approval Form that details your specific rental fee and any additional charges. Fees are based on factors such as your relationship with Hub Church (e.g., being a member), the size of your event, cleaning needs, and the use of church property.

  • Any activity requiring access to the facilities, for which the requesting party does not already have keys and security codes, will require the assistance of a Hub Church staff member. Keys and security codes will not be issued.

  • Any impromptu facility usage will be preempted by pre-scheduled events/activities. Properties will always require authorization before usage.

  • Any groups or individuals who are hostile towards the Biblical beliefs of Hub Church can be denied permission for usage, solely for that reason.

  • Any damages are the sole responsibility of the user and restitution required within 10 days. 

  • Hub Church reserves the right to require any user to purchase insurance for activities where Hub Church is exposed to increased liability. The user shall purchase said insurance and supply proof of such before final approval will be granted. 

Hosting an Event: House Rules

Cleaning-
  • Every user is to clean up after themselves and guests in any area used during an event.
  • Used rooms should be swept and/or vacuumed after use. No food or food wrappers/trash should be left in rooms at all. 
  • Bathrooms will be cleaned by a Hub Church staff member/volunteer, but please make sure trash is taken to the dumpster.
  • Kitchen should be cleaned after cooking. Any used dishes and cookware should be cleaned and put away in the proper spot (every cabinet is labeled in the kitchen for your convenience). 
  • If any tablecloths owned by Hub Church are used during an event, please place them in the laundry basket located in the facility closet. 
  • Cleaning supplies are purchased by Hub Church and are available for your use. You will find them in the labelled cabinets in the kitchen. (ie. dishwasher soap, sponges, stainless steel wipes, Clorox wipes, garbage bags)
  • Any damages are the sole responsibility of the user and restitution is required within 10 days. 

Smoking-
  • Cigarettes or any other type of smoking is NOT permitted in the facilities or grounds of Hub Church. 

Alcohol-
  • Absolutely no alcohol should be consumed in the facilities or grounds of Hub Church, even by those older than the legal drinking age. 

First Aid-
  • Should you need a first aid kit, you will find one located in the kitchen drawer labeled ‘First Aid Kit’. If the injury is more serious than any first aid kit can handle, please call 9-1-1. 

Rental Form for 'The Hub'




Note: The Church has 20 round tables, 12 rectangle tables, and 5 high-top tables
Note: The church has 100 brown banquet chairs & 160 white folding chairs.


Note: An additional $50 cleaning fee will be added if you choose to use.


Note: There are 8 chafing stations available.

Note: This must be arranged with Hub Church in advance. 

Note: You must use a personal iPhone/iPad that can be connected to our sound console. Phone must have USBC or lightning connector to function.

I Agree to the Following:

  1. The room(s) will be left in the same condition as they were found, including properly disposing of trash and cleaning up any spills or messes.
  2. My group will remain in the assigned area(s) only.
  3. My group will vacate the premises no later than 10:00 PM. (Note: Hours can be extended with special permission.)
  4. Absolutely no alcohol, tobacco, or smoking is permitted on the premises.
  5. Parking is only allowed in designated parking spots. No parking on the grass or in non-designated areas.
  6. I understand that I will receive a written confirmation within 7 days regarding whether my event is approved.
  7. Rental fees vary between Hub Church attenders and non-attenders. I will be notified of the fee within the written confirmation, and the fee will be discussed once the event is approved. Payment will be required 1 week before the event date.

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